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Lesson 4: Intermediate Document Editing

The Dictionary Window

Examine the user dictionary window to see the user dictionary(4- 7): Initially, the user dictionary contains errata from the various dictionaries, as well as examples of various types and modes of entries. You can add entries which will be searched each time the word and phrase dictionary is searched. Note the area at the end, which is where the Translate | Add Selection to User Dictionary command places new entries. You can move and arrange these entries as you like. The order is not important, and you can have multiple entries with the same pronunciation.

The Dynamic Glossary Window

Like the user dictionary(4- 7), the Keyboard | Add Selection to Dynamic Glossary command places new entries at the end. You can move and arrange these entries as you like. We recommend inverse frequency order (the most-used at the top). Although you can have multiple entries with the same key, only the last entry is active, and the other entries with the same key are ignored.

Pasting and Deleting

Copy and paste various fragments of the Chinese examples sentences in the Lesson1.ch0 document at the end of the practice section. The basic steps are: select the text, select the copy or cut command, position the insertion point, then select the paste command.

Selecting Text

You can also make a keyboard selection without using the Shift key at all:

Typing Replaces a Selection

The lesson document is ruined! To fix it, delete it all at once:


OOPS! Didn't mean it! You spent hours constructing that sentence, don't let it be annihilated by a stray `g' key.

Drag and Drop

Move the first sentence at the beginning of the example to the end of the section, in blatant disregard of the author's intentions. Although you could use standard cut and paste, we will experiment with drag and drop editing. For this, you must use the mouse: Observe that the text has been cut from the beginning and pasted into the end of the paragraph. Also note that the paragraph does not reform itself automatically to the margins. To reform the paragraph: The drag and drop editing function uses the internal clipboard for cutting and pasting, which means you can paste the item you just moved. You can continue to paste until you run out of room in the current window.

Pasting from the Windows Clipboard

There are two ways to paste text and objects between applications. The first simply uses the Windows clipboard to transmit text or graphics. The second uses a special feature of Windows, Object Linking and Embedding. Experiment with simple copying and pasting.

Launching a Task

First, launch Windows Write: If the Task List dialog does not appear, you are out of memory. You can still switch to Program Manager by holding the Alt key and repeatedly pressing Tab. Let go of the Alt key when you see Program Manager. To run Write, you will have to stop another application (other than Smart Characters).

Copying Text from Write

One of the oxymorons of Windows is that all applications work alike, so that if you learn to use one, you can use them all: The package works to launch Smart Characters 2.9 installed on drive c: only. You can use the Object Packager to change the drive. The linked object can be changed by selecting Write's Edit | Links | Change.

Switching between Tasks

You can switch tasks by clicking on a task's window, however, sometimes you cannot see the window, or the mouse is too much trouble, and Alt+Esc doesn't work (out of memory). Instead:

Pasting Text with Paste Special

Because Edit | Paste pastes text from the Smart Characters internal clipboard, we have to use the Edit | Paste Special command:

Apply Paragraph Formatting

Edit | Paste Special | Text | Paste pastes "text" as plain text, without formatting or word wrap. Make the pasted text into a paragraph:

Page Size, Margins, and Indenting

The way the document looks on the page is controlled by the Page Size and Margins and Paragraph formatting controls.

Default and Local Formatting

Some kinds of formatting can be changed on a paragraph or character by character basis. As you switch between these groups, note the changes to the values in the dialog box. For example, the default point size(D- - 6) for English and Chinese characters is 12 points, while it is half that, 6 points, for notes and pronunciations. Note that Apply Format can be set to Default (from the beginning of the document), From Cursor (onward from the insertion point through the text), or to a Block (around selected text).

Global Formatting

Page Setup and Annotations formatting apply to the document as a whole, and remain constant throughout the document. You are already familiar with Format Annotations, so try Page Setup: You may not have seen a Writing Direction control before. It is now set to LR-TB, which means left to right, then top to bottom. Experiment with vertical writing by selecting a vertical form: You can create your own forms by simply entering a new form name. The new form takes its initial properties from the previously current form.

Formatting with the Ruler

Sometimes it is more convenient to use other controls to format a document, so that you can see the effects of your changes instantly. Tabs are a type of paragraph formatting that can be applied to one of three levels. However, the ruler applies paragraph tab and indent formatting only around a selection (highlighted text) if one exists, or from the insertion point forward if there is no selection. Global tab stops and indenting are applied using the Format menu. Apply a larger indent to the recently pasted English paragraph:

Create a Hanging Indent

Add a Bullet

Hanging indents don't look so great by themselves, so add a bullet: Hanging indents cause tricky insertion point behavior. Initially, the paragraph starts out indented the same as the previous paragraph. Next, the indent formatting we just added moves the text to the left. Finally, text displays to the right, overlapping the original starting point, so that two parts of the text display in the same position. The mouse does not attempt to decide when clicked in the area. The Arrow keys will move through the text, and jump over the format codes. The Home key alternates between the beginning of the line before and after the indent format codes.

Viewing Format Codes

Because Smart Characters formats documents by adding format codes(D- - 3) to the text, you can view, edit, and define your own codes for special purposes.

Adding Character Formatting

Try adding some character formatting, like bold, italic, and a new typeface. Note that the point size(D- - 6) exceeds the line height. It is acceptable to interfere with the previous line.

Removing Formatting

"Ugly, ugly, ugly! Shame on you! Eighteen typefaces in the first paragraph alone! Don't you know anything about graphics design?" screams the designer.

Extracting Glosses

Sometimes it is useful to be able to annotate a document and then extract the glosses. With Japanese text, the word order is so different from English that the result is nearly impossible to read, but with Chinese, it is almost reasonable:

Create a New Document

Pasting Smart Characters Text

Break Time with Instant Vocabulary

Any time you see a Chinese character that arouses your curiosity, take some time to explore it using Query, and Instant Vocabulary:

Resize the Window

Launch some other application and do something completely different (i.e., get back to work). Every few minutes, do another few rounds with the vocabulary lesson.

Saving Instant Lessons As...

Turn Hidden Characters On

If you are not quitting, have turned off the hidden characters window, and want to enter text, select View | Hidden Characters to reinstate the window.

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Last Modified: March 23, 1996

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