Word Processor Format menu

Character

Font Group switches the entire dialog between one of three groups or categories of text object(4- 1). English controls English text objects. Notes controls annotations: notes, and hiragana, katakana, pinyin, and bopomofo when used as pronunciations. Chinese Characters controls not only hanzi and kanji, but also the alphabetic objects when not used as pronunciations.

1. Units of Measure sets the units of measure used for character measurements. Paragraph units are set in the Paragraph Format(3- 19) dialog.
2. Typeface selects one of up to ten typefaces registered in the document. Smart Characters documents are created with the type faces registered in the template on which the document was originally based. Times New Roman for English and CombinedMing for Chinese characters are the two default typefaces registered if no template was used. To register a typeface, select the font group, then select Add Typeface.
3. Add TypeFace invokes the Windows Font(3- 17) dialog in English and Notes mode, and the Chinese Character Typeface(3- 17) dialog in Chinese character mode. The Chinese character typefaces interact with the Asian Character Symbol Set: a typeface is typically available only in a particular symbol set(D- - 7), although similar typefaces may exist in other symbol sets.
4. Substitute invokes the same dialog as in Add Typeface, but the selected typeface replaces the currently selected typeface in the Typeface list. All characters formatted with the original typeface will immediately change to the new typeface. Use this control to display characters formatted using a typeface that is not installed on your system, or is installed under a different name. See Changing Typeface Names(13- 4).
5. Point Size sets the size (measured by height) of the characters. See Point Size(D- - 6).
6. Sub/Super sets the relative displacement of the character above or below the baseline.
7. Spacing sets the inter character spacing or kerning, the fixed horizontal spacing between characters. Variable character spacing (to make extra room for annotations) is applied by the Format Annotations(3- 23) command. Spacing between lines is applied by the Format Paragraph(3- 19) command.
8. Bold toggles the bold character attribute.
9. Italic toggles the italic character attribute.
10. Hidden toggles the hidden character attribute.
11. Strike Out toggles the strike-out character attribute.
12. Underline sets the underline character attribute.
13. Asian Character Symbol Set selects one of five symbol sets that can be used in a document. Most documents use just one symbol set(D- - 7). Documents which use simplified(4- 10) characters, user created characters, or lists such as the concordance files(12- 6) used by the document conversion utility ScConv(D- - 7) use more than one symbol set.
14. These symbol sets are referred to in the document by a symbol set index(4- 10) number from 0 to 4. By convention, some of these index numbers have pre-defined meanings: index 0 is used for the default symbol set. Index 3 is used for user created characters. Index 4 is used for an embedded proxy font(D- - 6).
15. The user characters(4- 10) symbol set is automatically registered the first time a user character is inserted in a document. Other symbol sets must be registered as required.
16. Register Symbol Set invokes the Register Symbol Set(3- 18) dialog to specify a symbol set for each symbol set index. This dialog provides greater control (e.g., troubleshooting and automatic installation of fonts) than the simpler and quicker Pick Symbol Set(3- 24) dialog.
17. Apply Format sets how the formatting will be applied:

1. Default sets the default formatting in effect at the beginning of the document until the first occurrence in the text of a format code(D- - 3) of the same type. Nothing is inserted into the text.
2. From Cursor inserts a format code(D- - 3) to format text beginning from the insertion point until the end of the document or the next occurrence in the text of another format code of the same type.
3. Selection formats only the selected text by inserting pairs of format codes around a selection and deleting any conflicting format codes.

Font

Font is the typeface name and symbol set(D- - 7). Typical typeface names include:

1. Times New Roman is the default English typeface.
2. Arial is the Windowsreg. version of a Helveticareg. look-alike typeface. Typeface designs cannot be copyrighted, but their names can.

1. Font Style, Size, Effects select other parameters. You can also select these parameters in the Character Format(3- 16) dialog.

Chinese Character Typeface

Smart Characters comes with the CombinedMing typeface, which is a Ming or Mincho (semi-decorated) style, which is rendered by a 16, 24 and optional 48 point bitmap font(8- 5), in the standard Combined(4- 9) Japanese and traditional Chinese symbol set(D- - 7), or in the optional simplified(4- 10) symbol set. Although you can add additional optional bitmap(8- 5) typefaces, for the most flexible and highest-quality printing, it is preferable to install and use Asian TrueType(D- - 8) fonts. The optional DoubleByte TrueType Font Interface(13- 1) allows use of any Japanese, traditional or simplified(4- 10) Chinese font designed for Japanese or Chinese Windows, without running those versions of Windows (e.g., while running English Windows). Select from the Asian TrueType fonts installed into the interface. To install TrueType fonts, see Setting up the DoubleByte TrueType Font Interface(13- 1).

Register Symbol Set

Select Document Symbol Set Index selects a symbol set index(4- 10) from 0 to 4.

1. Unique Symbol Set ID is the unique symbol set ID(8- 4) and symbol set name. Typical symbol set names include:

1. 0:Combined is the standard Combined(4- 9) traditional Chinese and Japanese symbol set.
2. 7:SimpleComb is the optional accessory simplified(4- 10) Chinese symbol set, which uses simplified characters in place of the traditional Chinese characters. Do not use this to display Japanese text: incorrect Japanese characters will display.
3. 11:JIS and an early variant 1:JIS(obs) are standard Japanese-only symbol sets. Smart Characters can open files in their native formats (e.g., 15:BigFive, 16:GuoBiao) if native fonts are installed. See the File Format(3- 2) dialog and Installing a Font(8- 5).
4. 1013:Trad.Radicals is a symbol set of traditional Chinese radicals(D- - 6) used by an optional radical and stroke(4- 8) dictionary.
5. 1012:DefaultUser is the factory default symbol set corresponding to the user characters(4- 10) you create on this system.
6. 18255:Indiv. User is an example unique workstation user symbol set. To avoid conflicts with other users, create and install your own unique workstation user symbol set. See the Create User Font(3- 45) command.
7. 999:FileName.fn1 is a proxy font(D- - 6).

1. Text Encoding specifies the binary code(D- - 1) used to convert extended characters(D- - 3) into binary character numbers (bChars). If you have installed native Japanese or Chinese fonts, you can view documents using native encodings:

1. SC is the default Smart Characters internal code.
2. SJS is Shift JIS(D- - 7) Japanese coding.
3. EUC is JIS(D- - 4) coding with the high bit set, used on Unix systems.
4. JIS coding which does not use extended characters, so is not recognized by Smart Characters. Use ScConv(D- - 7) to convert JIS files to EUC (or SJS).
5. EJS encapsulates JIS coded characters with escape codes, for bulletin board(D- - 1) use. Use ScConv to convert these files to EUC (or SJS).
6. BIG5 ( Big Five(D- - 1)) coding is typically used for traditional characters.
7. GB ( GuoBiao(D- - 4)) coding is typically used for simplified(4- 10) characters, and is similar to EUC coding.
8. HZ coding is typically used for simplified characters, and is similar to JIS coding, not using extended characters. Use ScConv to convert HZ to GB coding.
9. UNI is unicode coding, in which half of the characters do not begin with extended characters. Convert these files to GB or SJS.

1. Usage indicates the current usage and status:

1. Unused: Smart Characters checks this if the font is not specified.
2. Ok: select this if you want to use this font.
3. Missing: Smart Characters checks this if the font is missing.
4. Use Proxy: select this to request Smart Characters to make or use a proxy font(D- - 6) from a user font(4- 12).

1. Embed User embeds a proxy font in a document.
2. Default Font specifies how to search for or select a font if no font file with the correct symbol set and typeface is installed on the system. Typeface Name, File Name, and File Type specify a font file to automatically install and use with this symbol set.

Paragraph

1. Alignment selects the position of the text to be controlled by margins or indents.

• Left aligns a paragraph to the left indent or margin.
• Centered centers a paragraph between set indents or margins.
• Right aligns a paragraph to the right indent or margin.

1. Indentation selects the starting position of the text in relation to the margins. Margins are set in the Page Setup(3- 21) dialog.

1. From Left indents a paragraph from the left margin. A negative measurement setting aligns starting text to the left of the margin.
2. From Right indents a paragraph from the right margin. A negative measurement setting aligns text to the right of the margin.
3. First Line indents the first line of the paragraph starting from the left indent. A positive setting produces an indented first line. A negative measurement setting produces a hanging indent in which the first line begins to the left of an indented paragraph.

1. Pagination specifies how Smart Characters handles paragraphs in relation to each other.

1. Page Break Before inserts a page break before a paragraph.
2. Keep With Next prevents a page break between a paragraph and the following paragraph.
3. Keep Lines Together prevents a page break within a paragraph.

1. Page Number sets the page number of the current page.
2. Units Of Measure selects the units to apply to page formatting measurements, (e.g., paper size, margins, and indents) in six different units: points, inches, centimeters, picas and points, rows & columns, and screen pixels(D- - 6). Character formatting (e.g., font size, paragraph spacing, and line spacing) units are selected by the Character Format(3- 16) dialog, but are almost always specified in points.
3. Paragraph Spacing specifies the amount of space between paragraphs.

1. Before adds space above the first line of a paragraph, but not at the top of a page.
2. After adds space below the last line of a paragraph, but not at the bottom of a page.

1. Line Spacing indicates the amount of vertical space allowed for each line of text.

1. Auto sets no minimum height. Each line is as tall as the tallest character in that line, but no taller.
2. Single sets spacing width to one single line.
3. 1.5 Lines sets spacing width to one-and-one-half lines.
4. Double sets spacing width to two lines.
5. At Least sets a minimum line spacing that Smart Characters can increase.
6. Exactly sets a fixed line spacing that Smart Characters does not adjust.

1. At: type or select the amount of space you want between lines. Characters taller the line space will overlap with the previous line when printed.
2. Punct Margin Breaks instructs Smart Characters to not relax the margin for punctuation characters (e.g., periods and commas) that generally look better when printed outside the margin just after the last text character in a line.
3. Words Margin Breaks instructs Smart Characters to break lines at word boundaries if possible, which provides a more ragged display that is helpful to beginning language students.
4. Indent White Space instructs Smart Characters to treat initial white space (spaces and tabs) on a line as an indentation when creating a paragraph using the Format into Paragraph(3- 25) command.
5. Apply Format sets how the formatting will be applied:

1. Default sets the default formatting in effect at the beginning of the document until the first occurrence in the text of a format code of the same type. Nothing is inserted into the text.
2. From Cursor inserts a format code(D- - 3) to format text beginning from the insertion point until the end of the document or the next occurrence in the text of another format code of the same type.
3. Selection formats only the selected text by inserting pairs of format codes around a selection and deleting any conflicting format codes.

Borders

Tab

For most purposes, adjust Repeat Every (and possibly Start Location) to set up uniform default tabs. These tab stops work globally over the entire document, and are active for positions after the last (highest) individual tab stop location.

To set individual tab stops:

• Select the paragraphs for which you want to specify or edit tab stops, or position the insertion point where you want to begin using new tab stops, then select Format | Tabs and make a selection under Apply Formatting.
• In the Tab Stop Location box, type the position at which you want to set a tab.
• Check the Alignment and Leader Char options, then select Set. The new tab will appear in the list box. Individually entered tab stops override the default tabs up to the highest individual tab stop.
• To delete a tab, select it from the list box, then select Clear.

Page Setup

• The Form list box lists the currently defined forms. Select an existing form to update the document (and the dialog) with its parameters, and make it the default form.

1. If you create a new form or change any of the parameters in the Page Setup dialog, the Save Form Query(A- - 5) dialog will ask if you wish to create or update the existing form with the new values. Select Yes to save the form for use in other documents. Select No to keep the form private to the active document.

1. Orientation: choose the direction you want the text to appear on the page.

1. Portrait Landscape
2. Width and Height are the paper dimensions.
3. Gripper is the value of the portion of the page (if any) that is lost at the top of the page in portrait orientation.
4. Gutter specifies the distance to add to the left margin of all pages if you clear the Facing Pages option or to add to the inside margin of all pages if you select Facing Pages.

1. Margins adjusts the margins.

1. Top specifies the distance between the top of the page and the top of the first line on the page.
2. Bottom specifies the distance between the bottom of the page and the bottom of the last line on the page.
3. Facing Pages makes margins on facing pages mirror each other. Select this option when you print double-sided pages.
4. Inside (Left) specifies the distance between the left edge of the page or the right edge of the gutter margin (if selected) and the left end of each line with no indent on odd-numbered pages, and the distance between the right edge of the page and the right end of each line with no indent on even-numbered pages.
5. Outside (Right) specifies the distance between the right edge of the page and the right end of each line with no right indent on odd-numbered pages, and the distance between the left edge of the page and the left end of each line with no left indent on even-numbered pages.
6. Header specifies the distance between the top of the page and the baseline of the first line of the header.
7. Footer specifies the distance between the baseline of the footer and the bottom of the page.

1. Units Of Measure: select points, inches, centimeters, points and picas, row & col, and pixels(D- - 6).
2. Footnotes invokes the Footnote Settings dialog .
3. Writing Direction selects the direction of writing.

1. LR-TB is short for left to right, then top to bottom, which is normal "English" writing style.
2. RL-TB is short for right to left, then top to bottom, which is frequently used in Chinese writing.
3. TB-RL is short for top to bottom, then right to left vertical writing used in both Chinese and Japanese.

1. Smart Characters is unique in providing for full editing in all writing modes. The arrow keys work according to a logical LR-TB line. However, unless you are using a very high resolution display (1280x1024 or higher), it is best to edit in LR-TB writing direction, and switch to TB-RL for touch up and printing.

Footnote Settings

1. The Footnote Settings dialog is invoked by the Footnotes button in the Format Page Setup(3- 21) dialog . Footnotes are inserted into the text using the Footnote(3- 12) command.
2. Style

1. Number from page numbers footnotes starting at the beginning number at each new page.
2. Symbols from page displays footnotes as symbols beginning at each new page.
3. Custom Character displays each footnote with a custom character.
4. Endnote Numbers numbers endnotes sequentially throughout the document.

1. Separator Length sets the footnote separator length. Set to zero to suppress a footnote separator.
2. Extra Leading adds leading (line spacing) between footnotes.
3. Beginning Number sets the initial footnote number.
4. Custom Symbols specifies symbols to use when the Footnote Style is set to Symbols from page.
5. Units Of Measure: select points, inches, centimeters, points and picas, row & col, and pixels(D- - 6).

Frames

Annotations

Pronunciation Placement selects how to display each Chinese character's phonetic sound (furigana in Japanese). Off does not display pronunciations. Use this function to make sure you are able to read without notes or pronunciations, the presumed objective of Asian language study.

1. Inline displays to the immediate left of the character. Because syllables are duplicated, the result does not make sense grammatically. It is useful only when accompanied by turning the Chinese Character display off, in which case the document will display in all phonetic script.
2. Right Column displays pronunciations on the right hand side of the page, starting in the Right Pronunciation Column (default 65). If you have text in column 65, the text will overwrite the pronunciations, or vice versa.
3. Above and Below display immediately above and below the character. Use Vertical Spacing | Pts Spacing to set the spacing from the characters.

1. Pronunciation Roman Style controls the display of pinyin tones, and conversion of bopomofo to pinyin and vice versa. The three pinyin styles convert bopomofo pronunciations to pinyin if necessary, and display the pinyin in the selected style. The Bpmf style converts pinyin to bopomofo.

1. As Is displays pronunciations as they are in the file according to the active keyboard and installed fonts (if any). No conversions are performed.
2. Vowel marks the first vowel of the last portion of the syllable with tones 1-4. The 5th tone is not marked.
3. 12345 displays tone numbers after each syllable.
4. ^/_\. displays tone symbols after each syllable.
5. Off does not display tones.
6. Bpmf converts pinyin to bopomofo if necessary. Bopomofo displays tones 2-5 as end symbols. The first tone is not marked.
7. Note: Conversions are performed on a line by line basis as the document is displayed. Conversions work between valid pinyin and bopomofo syllables: invalid combinations will not cross convert. Conversions are performed in accordance with the macro keyboard(4- 6) file ChiRules.kbd, which you can edit.

1. Characters, if checked, displays Chinese characters, and alphabetic objects (e.g., bopomofo and hiragana) that immediately precede a Chars(D- - 2) text object are treated as pronunciation, and displayed according to the Pronunciation formatting. If Characters is unchecked, Chinese characters are not displayed, and pronunciation objects are displayed full size in line.
2. Notes (translations) Placement controls the display of Notes text objects(4- 1) similarly to the pronunciation display. Notes objects display in a small English font and are used for glosses(D- - 4) (short translations) of the following word or phrase. Notes objects also function as word separators and can be empty, consisting of just the notes code(5- 8).

Horizontal Spacing Pts Word Space sets the amount of extra variable word spacing(4- 14) to insert for each Notes object. Use this to separate words by inserting a Notes code before each word by pressing Space (or ^D). Word space does not display in the first column, or when the notes placement is set to InLine or Left.

Horizontal Spacing Pts Char Space sets the amount of extra horizontal spacing to insert after each Chinese character to accommodate the wider Chinese pronunciations.

Horizontal Spacing Right Column specifies how far outside the right hand margin to start to display pronunciations and notes in Right placement.

Vertical Spacing Pts. Spacing sets the amount of extra line spacing to insert for each pronunciation object when displayed Above or Below.

Vertical Spacing % Extra adjusts the variable vertical spacing to allow for loosening or tightening to taste.

Input Mode Conflict with Annotation Format

Ignore cancels the dialog. Keyboard Setup invokes the Keyboard Setup(3- 26) dialog.

Format Annotations invokes the Format Annotations(3- 23) dialog.

Symbol Set

1. Swap 0 & 1 swaps symbol set indexes 0 and 1. This command is useful only if two symbol sets are related, meaning that the same character number(D- - 2) has related meanings in both symbol sets. Use this to switch between the related Smart Characters Combined(4- 9) traditional and simplified(4- 10) symbol sets.
2. 0 Default is used for the default symbol set, which is typically the Combined(4- 9) Japanese and traditional Chinese symbol set for Smart Characters documents, or a native symbol set for interpreted (not converted) documents from native word processors.
3. 1 Alternate is used for the first alternate symbol set, typically the simplified(4- 10) Chinese symbol set or a standard native symbol set.
4. 2 Alternate is used for an additional alternate standard native symbol set.
5. 3 User is used for user characters(4- 10). A user characters symbol set is automatically registered the first time a user character is entered in a document. Other symbol sets must be registered as required.
6. Note: symbol set 4 is used for an embedded proxy font(D- - 6).

Format into Paragraph

Set to Default

Remove Codes

1. Character removes character formatting. See the Character Format(3- 16) dialog.
2. Paragraph removes paragraph formatting. See the Paragraph Format(3- 19) dialog.
3. Character and Paragraph removes both character and paragraph formatting.
4. Asian Symbol Set removes Asian symbol set index(4- 10) formatting. See the Symbol Set(3- 24) and the Register Symbol Set(3- 18) dialogs.
5. All removes character, paragraph, and Asian symbol set(D- - 7) index format codes.

Entering Measurement Units

• To enter measurements in a dialog box control in the default units, type the number, click the Up or Down scroll bar buttons, or press Ctrl+V to paste the number from the Windows clipboard(D- - 9).
• To enter measurements in units other than the default, follow the number with one of the following abbreviations:

To specify   Type     ConversionConversion  
                      :Units                
Centimeters  cm       2.54 cm = 1 in        
Inches       in or "  1 in = 72 pt = 6 pi   
Lines        li       1 li = 1/6 in = 12    
                      pt                    
Picas        pi       1 pi = 12 pt = 1/6    
                      in                    
Points       pt       1 li = 1/6 in = 12    
                      pt                    

Need more info? Go to the Customer Service Page. Questions or comments? E-mail to Apropos Customer Service